In accordance with CSU Policy & State law, prior to starting classes at SSU, entering students are required to provide copies of official records showing that they have received the following immunizations to the SSU Office of Admissions & Records, 1801 E. Cotati Ave. Rohnert Park CA 94928. These records are due at least six weeks before the start of the student's first semester at SSU:
Measles, Mumps & Rubella (MMR vaccine) - Required of students born after 12/31/56. Records must show completion of TWO separate MMR shots after 12 months of age & at least one month apart.
Hepatitis B Vaccine - Required of entering students who will be under 19 at the time their first semester of classes begins. This requirement persists until satisfied regardless of subsequent age. Records must show completion of a series of THREE appropriately spaced Hepatitis B shots.
Students who are unable to locate official immunization records may send copies of laboratory blood tests with results that indicate they are immune to the diseases prevented by the required vaccines.
Students who fail to meet pre-enrollment compliance deadlines for immunization requirements will be subject to conditional enrollment status and late penalties. A HOLD will be placed on the student's ability to register for future classes. This registration hold can only be removed after the SSU Admissions and Records office has received the required proof of immunization documents and has had time to process them. Students should regularly check their SSU e-mail & My SSU accounts for their HOLD status.
To satisfy pre-enrollment immunization requirements:
Attach photocopies of the required records to the SSU Proof of Immunization Form which can be downloaded from: www.sonoma.edu/stayontrack/immun.pdf
Promptly send these records to:
SSU Records & Registration Office
Attn: Immunization Requirements
1801 E. Cotati, Rohnert Park, CA, 94928; - or - FAX to (707) 664-2060.
Frequently asked questions about immunization requirements:
If I've already been accepted to SSU, do I still need to send records? Yes. Students can be accepted to SSU before providing proof of required immunizations, but they must send in this proof before school begins.
When are these records due? Fall entrants should send records before the end of June and no later than July 15th. Spring entrants should send records before the beginning of December and no later than December 10th. To avoid late penalties and allow time for processing, records showing proof of immunization or immunity must have been received by SSU at least six weeks before a student's first semester of SSU classes begin.
What is acceptable proof of immunization or immunity?
Photocopies of immunization records from a licensed healthcare provider or clinic, or from California K-12 school sent separately to the Immunization Records address listed above. All records must show the vaccine type, dose, and date of each shot. The following site may be helpful to those unable to locate immunization records: www.vaccineinformation.org/topics/oldrecords.asp.
Students who are confident they received all required immunization doses but can't locate records, may send copies of blood test results showing them to be immune to the diseases prevented by the required vaccines.
All records must be labeled with:
Student's full name & birthdate
Name & stamp or signature of the doctor/clinic administering each shot or lab test. School records must be on a school immunization form or letterhead and be signed by a school official.
Where can I get immunized? Through a private health care provider, health clinic, or the SSU Student Health Center (SHC). Entering students who've paid their SSU Enrollment Reservation Deposit may get immunizations at the SHC beginning 8 weeks prior to the start of their first semester of SSU classes and/or while attending their new student orientation session. Nominal fees reflecting the SHC's cost to purchase vaccine apply.
What if I don't have health insurance & I'm concerned about vaccine costs? Uninsured students 18 or younger who meet federal eligibility criteria may qualify for more significant vaccine discounts. These discounts are usually only available for immunizations received at public or community health clinics or the Student Health Center. Those over 18 who don't qualify will need to pay for vaccine costs out of pocket. Vaccine costs at the SHC are discounted in comparison to retail rates.
Are there changes ahead for California State University (CSU) immunization requirements? In order to better protect campus public health in accordance with CDC and CA Health Department guidelines, the California State University system is in the process of revising pre-enrollment requirements to include screening for tuberculosis as well as proof of immunization or immunity to the following vaccine preventable diseases: Measles, Mumps, & Rubella (MMR), Hepatitis B for all ages, Varicella (chicken pox), meningococcus, tetanus and whooping cough (Tdap). The effective date of the expanded requirements has not been finalized, the implementation of this requirement is imminent and students are strongly advised to ensure that they have received these important vaccines as soon as possible.
A waiver from requirements for certain vaccines may be granted when a student has a confirmed medical condition that is a recognized contraindication to the particular vaccine. Such exemptions require a letter from the physician treating the condition and should include the medically indicated duration of the exemption. In accordance with evolving public health guidelines in California, religious/personal belief waivers are in the process of being phased out. Pending completion of that process a student may request a visit with a SSU Student Health Center nurse or physician for an informational discussion.
Exempted and non-compliant students may be excluded from campus as a public health measure during a disease outbreak. SSU is not responsible for negative outcomes related to exemptions or delays in completing immunizations.